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Catering Invoice Template
Invoice for events the polished way. This free catering invoice generator itemizes menus, staffing, rentals, and deposits, then exports a clean PDF your clients will trust.
Add each line per guest or per item, set your price, and the totals add up automatically. Your business details stay saved for the next event.
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- No signup
- Clean PDF
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Invoice
Invoice #
Issued
Due
Bill to
Description
Qty
Rate
Amount
$3,600.00
$450.00
$300.00
Subtotal$4,350.00
Tax%
$0.00Amount due$4,350.00
Notes / payment terms
FAQ
Frequently asked questions
- What should a catering invoice include?
- Your business and contact info, the client and event details (date, venue, guest count), an itemized list of menu items, staffing, and rentals, any deposit already paid, the balance due, and payment terms.
- How do I price per guest on an invoice?
- Use the quantity column for the guest count and your per-head price in the rate column — e.g. "Plated dinner, 80 guests." Add separate lines for staffing, rentals, and extras.
- How do I show a deposit on a catering invoice?
- Catering usually takes a deposit to book the date. On the final invoice, add the deposit as a negative line item so the total reflects only the remaining balance due.
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